Sometimes when we start building our dream day we think about the dress, the flowers, the cake and all those great details. However, sometimes we forget about how the day will run. As your day of wedding coordinator, I will make sure your day will go by smoothly in the time you have been allotted. All the small details you may forget will not be forgotten because I will make sure It will all be covered. I will give you the assurance and peace of mind that you need on your wedding day. I will be there to help organize the sequence of events of your rehearsal, ceremony and reception.  My day of wedding coordination includes: 

  • Itemized day of timeline review and finalization
  • Vendor Recommendations
  • Rehearsal Coordination
  • Vendor and Volunteer Coordination
  • Ceremony, Cocktail hour, and Reception Coordination
  • Pre-Ceremony Preparations
  • Two in- person consultations
  • Unlimited email and phone consultations
  • 8 Hours of service on the day of
  • Wedding emergency kit for the bride

Please inquire me about package details, due to different needs and amount of guests.


Details for your day of wedding coordination

Before the wedding   Meet with the bride and groom to create an wedding timeline and checklist.  Review all details and logistics planned for the wedding day.  Review any arrangements the bride and groom have previously made with vendors, and update timeline accordingly  Create tailored timelines for all vendors and volunteers  Send reminder e-mails and/or texts/ calls to those that are volunteering.  Provide etiquette advice

Before the wedding

Meet with the bride and groom to create an wedding timeline and checklist.

Review all details and logistics planned for the wedding day.

Review any arrangements the bride and groom have previously made with vendors, and update timeline accordingly

Create tailored timelines for all vendors and volunteers

Send reminder e-mails and/or texts/ calls to those that are volunteering.

Provide etiquette advice

Rehearsal    Work with wedding officiator to choreograph wedding ceremony, processional and recessional (unless otherwise done so by ceremony venue personnel)   Remind wedding party of where they need to be the following day, and at what time   Setup and manage rehearsal dinner as needed   Transport any necessary décor items from the Rehearsal Dinner to the Reception location for overnight storing

Rehearsal

 Work with wedding officiator to choreograph wedding ceremony, processional and recessional (unless otherwise done so by ceremony venue personnel)

 Remind wedding party of where they need to be the following day, and at what time

 Setup and manage rehearsal dinner as needed

 Transport any necessary décor items from the Rehearsal Dinner to the Reception location for overnight storing

Pre-Ceremony   Coordinate any pre-wedding meal deliveries and clean up  Ensure venue is set up the way the bride and groom has requested   Ensure all flowers arrive on time and distribute to wedding party   Confirm photographer and videographer arrive on time, and are aware of the day’s timeline  Coordinate with volunteers to ensure they are at their stations and trained for their task   Coordinate with transportation vendor so the wedding party departs for the ceremony as scheduled   Communicate any last minute details to the wedding party  Ensure time with photographer is maximized for any necessary portrait shots and creative shots   

Pre-Ceremony

Coordinate any pre-wedding meal deliveries and clean up

Ensure venue is set up the way the bride and groom has requested

 Ensure all flowers arrive on time and distribute to wedding party

 Confirm photographer and videographer arrive on time, and are aware of the day’s timeline

Coordinate with volunteers to ensure they are at their stations and trained for their task

 Coordinate with transportation vendor so the wedding party departs for the ceremony as scheduled

 Communicate any last minute details to the wedding party

Ensure time with photographer is maximized for any necessary portrait shots and creative shots

 

 
Ceremony   Confirm florist has delivered and set up all ceremony floral arrangements   Ensure that personal flowers (i.e. Boutonnieres, Flower Girl baskets and Attendant corsages) have arrived at ceremony location   Distribute all flowers to remaining wedding party and family members   Set up programs, guest book, unity candles, and send-off items   Ensure ceremony musicians have arrived and direct them as to where to set up   Ensure Ushers/Groomsmen arrive on time and are ready to escort guests   Ensure designated attendants and/or ushers arrive on time and are ready to pass out programs and assist with the guest book   Alert Ushers/Groomsmen as to when to begin escorting guests to their seats   Coordinate with the ceremony officiator and musicians to determine signals or cues that will begin the ceremony   Handle any emergencies that may arise   Line up wedding party and family members for the processional   Cue ceremony musicians when wedding party is ready to begin processional   

Ceremony

Confirm florist has delivered and set up all ceremony floral arrangements

 Ensure that personal flowers (i.e. Boutonnieres, Flower Girl baskets and Attendant corsages) have arrived at ceremony location

 Distribute all flowers to remaining wedding party and family members

 Set up programs, guest book, unity candles, and send-off items

 Ensure ceremony musicians have arrived and direct them as to where to set up

 Ensure Ushers/Groomsmen arrive on time and are ready to escort guests

 Ensure designated attendants and/or ushers arrive on time and are ready to pass out programs and assist with the guest book

 Alert Ushers/Groomsmen as to when to begin escorting guests to their seats

 Coordinate with the ceremony officiator and musicians to determine signals or cues that will begin the ceremony

 Handle any emergencies that may arise

 Line up wedding party and family members for the processional

 Cue ceremony musicians when wedding party is ready to begin processional

 

Prior to Reception    Greet all vendors and instruct them as to where to set up   Make sure Cocktail Hour and Reception décor is set up according to plan   Make sure all flowers are set up according to floral order  Ensure lighting is arranged and working appropriately   Confirm timing and logistics with band, DJ or designated emcee and ensure they can correctly pronounce the wedding party’s names   Meet with catering and venue staff to confirm food timing and the overall flow of the evening   Arrange escort cards   Place chargers, menu cards and favors at individual settings, unless catering company provides this service   Set up table numbers, guest book, card box, cake cutting utensils and champagne flutes, unless catering company provides this service   Ensure any other miscellaneous décor is set up according to plan – wedding signage, cocktail napkins, family photos, photo booth and so on   Examine guest tables and head table to confirm they are set up properly and have the correct number of chairs at each   Review final set up before guest arrival

Prior to Reception

 Greet all vendors and instruct them as to where to set up

 Make sure Cocktail Hour and Reception décor is set up according to plan

 Make sure all flowers are set up according to floral order

Ensure lighting is arranged and working appropriately

 Confirm timing and logistics with band, DJ or designated emcee and ensure they can correctly pronounce the wedding party’s names

 Meet with catering and venue staff to confirm food timing and the overall flow of the evening

 Arrange escort cards

 Place chargers, menu cards and favors at individual settings, unless catering company provides this service

 Set up table numbers, guest book, card box, cake cutting utensils and champagne flutes, unless catering company provides this service

 Ensure any other miscellaneous décor is set up according to plan – wedding signage, cocktail napkins, family photos, photo booth and so on

 Examine guest tables and head table to confirm they are set up properly and have the correct number of chairs at each

 Review final set up before guest arrival

Reception     Ensure proper flow of Cocktail Hour food and drinks   Help guests locate their escort cards and dining tables, and encourage them to take their seats at the appropriate time   Locate wedding party and line them up for their introductions    Cue band, DJ or designated emcee when the majority of guests have found their tables and the Bride and Groom are ready to be introduced   Know the catering service’s schedule, and help ensure that guests are served at the appointed time   Cue band/DJ, photographer, videographer and immediate family members when important events take place (i.e. first dance, parent dances, cake cutting, and toasts)   Cue Father of the Bride, Best Man and Maid of Honor when they are about to be announced for toasts   Distribute final payments and gratuities to vendors at the end of the night   Prevent and fix any problems that may arise during the event   Remain easily accessible through the entire event in case there are any details the Bride & Groom would like attended to   Coordinate who will collect gifts and personal décor items, and ensure they reach the designated family member, room and/or vehicle at the end of the night   Coordinate reception departure transportation and/or grand exit

Reception

 Ensure proper flow of Cocktail Hour food and drinks

 Help guests locate their escort cards and dining tables, and encourage them to take their seats at the appropriate time

 Locate wedding party and line them up for their introductions

  Cue band, DJ or designated emcee when the majority of guests have found their tables and the Bride and Groom are ready to be introduced

 Know the catering service’s schedule, and help ensure that guests are served at the appointed time

 Cue band/DJ, photographer, videographer and immediate family members when important events take place (i.e. first dance, parent dances, cake cutting, and toasts)

 Cue Father of the Bride, Best Man and Maid of Honor when they are about to be announced for toasts

 Distribute final payments and gratuities to vendors at the end of the night

 Prevent and fix any problems that may arise during the event

 Remain easily accessible through the entire event in case there are any details the Bride & Groom would like attended to

 Coordinate who will collect gifts and personal décor items, and ensure they reach the designated family member, room and/or vehicle at the end of the night

 Coordinate reception departure transportation and/or grand exit