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Weddings

PC: Poyakov photography

 

Wedding Day Bliss 

Sometimes when we start building our dream day we think about the dress, the flowers, the cake and all those great details. However, sometimes we forget about how the day will run. As your day of wedding coordinator, I will make sure your day will go by smoothly in the time you have been allotted. All the small details you may forget will not be forgotten because I will make sure It will all be covered. I will give you the assurance and peace of mind that you need on your wedding day. I will be there to help organize the sequence of events of your rehearsal, ceremony and reception.  My day of wedding coordination includes: 

  • Itemized day of timeline review and finalization
  • Vendor Recommendations
  • Rehearsal Coordination
  • Vendor and Volunteer Coordination
  • Ceremony, Cocktail hour, and Reception Coordination
  • Pre-Ceremony Preparations
  • Two in- person consultations
  • Unlimited email and phone consultations
  • 8 Hours of service on the day of
  • Wedding emergency kit for the bride

Please inquire me about package details, due to different needs and amount of guests.

 

PC: Rachel Boer Photography

PC: Rachel Boer Photography

 
 

Step 1: Before the wedding

We meet and talk about all the details in your timeline.

Review all details and logistics planned for the wedding day.

Review any arrangements the bride and groom have previously made with vendors, and update timeline accordingly

Create tailored timelines for all vendors and volunteers

Send reminder e-mails and/or texts/ calls to those that are volunteering.

Provide etiquette advice

Step 2: Rehearsal

Work with wedding officiator to choreograph wedding ceremony, processional and recessional (unless otherwise done so by ceremony venue personnel)

 Remind wedding party of where they need to be the following day, and at what time

 Setup and manage rehearsal dinner as needed

 Transport any necessary décor items from the Rehearsal Dinner to the Reception location for overnight storing

Step 3: Pre Ceremony

.Coordinate any pre-wedding meal deliveries.

Ensure venue is set up the way the bride and groom has requested.

 Ensure all flowers arrive on time and distribute to wedding party.

 Confirm photographer and videographer arrive on time, and are aware of the day’s timeline.

Coordinate with volunteers to ensure they are at their stations and trained for their task.

 Coordinate with transportation vendor so the wedding party departs for the ceremony as scheduled.

 Communicate any last minute details to the wedding party.

Ensure time with photographer is maximized for any necessary portrait shots and creative shots.

 
PC: Polyakov Photography 

PC: Polyakov Photography 

Step 4: Ceremony

Confirm florist has delivered and set up all ceremonial floral arrangements.

Ensure that personal flowers (i.e. Boutonnieres, Flower Girl baskets and Attendant corsages) have arrived at ceremony location.

Distribute all flowers to remaining wedding party and family members.

Set up programs, guest book, unity candles, and send-off items.

Ensure ceremony musicians have arrived and direct them as to where to set up.

Ensure Ushers/Groomsmen arrive on time and are ready to escort guests.

 Ensure designated attendants and/or ushers arrive on time and are ready to pass out programs and assist with the guest book.

 Alert Ushers/Groomsmen as to when to begin escorting guests to their seats.

 Coordinate with the ceremony officiator and musicians to determine signals or cues that will begin the ceremony.

Line up wedding party and family members for the processional.

Cue ceremony musicians when wedding party is ready to begin processional.

Step 5: Pre- Reception 

Greet all vendors and instruct them as to where to set up.

 Make sure Cocktail Hour and Reception décor is set up according to plan.

 Make sure all flowers are set up according to floral order.

Ensure lighting is arranged and working appropriately.

 Confirm timing and logistics with band, DJ or designated emcee and ensure they can correctly pronounce the wedding party’s names.

 Meet with catering and venue staff to confirm food timing and the overall flow of the evening.

 Arrange escort cards, If necessary.

 Place chargers, menu cards and favors at individual settings, unless catering company provides this service.

 Set up table numbers, guest book, card box, cake cutting utensils and champagne flutes, unless catering company provides this service.

 Ensure any other miscellaneous décor is set up according to plan – wedding signage, cocktail napkins, family photos, photo booth and so on.

 Examine guest tables and head table to confirm they are set up properly and have the correct number of chairs at each.

 Review final set up before guest arrival.

Step 6: Reception 

 Ensure proper flow of Cocktail Hour food and drinks

 Help guests locate their escort cards and dining tables, and encourage them to take their seats at the appropriate time

 Locate wedding party and line them up for their introductions.

 Cue band, DJ or designated emcee when the majority of guests have found their tables and the Bride and Groom are ready to be introduced.

Know the catering service’s schedule, and help ensure that guests are served at the appointed time.

 Cue band/DJ, photographer, videographer and immediate family members when important events take place (i.e. first dance, parent dances, cake cutting, and toasts).

 Cue Father of the Bride, Best Man and Maid of Honor when they are about to be announced for toasts.

 Distribute final payments and gratuities to vendors at the end of the night.

 Prevent and fix minor problems that may arise during the event.

Remain easily accessible through the entire event in case there are any details the Bride & Groom would like attended to.

Coordinate who will collect gifts and personal décor items, and ensure they reach the designated family member, room and/or vehicle at the end of the night.

Coordinate reception departure transportation and/or grand exit.